Posted by: Pieter Van Gorp on May 25, 2011
Last week, we have notified the authors that had submitted a solution in time for the early submission deadline. In the notification of acceptance, we included the following text fragment, which explains to authors how they can use some recent features of SHARE to streamline the publication workflow. I copy the fragment as a template here, in order to make it reusable for other workshops/conferences/journals.
Congratulations: your submission [*TITLE*] is accepted for presentation at the workshop. Your submission has been reviewed by peers on the TTC forums and has been evaluated by the organizing committee as well.
Your submission will be included in the informal pre-proceedings, as announced in the call for solutions. To streamline the publication workflow, we enable you to complete the metadata of your submission via SHARE. Please consider http://screenr.com/1ny to learn how you can update the human-readable title that we have assigned to your SHARE demo(s). You can also update the description that we have assigned to your demo(s). For one, you can include a link to the online PDF of your solution description. Also, you can inlude links to other artifacts such as screencasts and follow-up papers.
This meta-data will be visible on the TTC website, as well as in RSS feeds (e.g., http://feeds.feedburner.com/TTC11) and related Twitter news items, for example based on the "TTC 2011 - accepted" list in SHARE (http://is.ieis.tue.nl/staff/pvgorp/share/?page=ViewImageList&list=TTC 2011 - accepted) or image searches for bundle TTC11 (http://is.ieis.tue.nl/staff/pvgorp/share/?page=LookupImage&bNameSearch=ttc11). Good meta-data can help in disseminating the TTC results (and your solution in particular) to a wider audience (e.g., via search engine indexing: http://lmgtfy.com/?q=ttc11+share).
In a broader context, you can also define your own image lists (how: see http://screenr.com/wry) for showcasing all your SHARE demo(s) -- including these from previous TTCs or other outlets. There is also a Twitter account (@SHAREdemos) that announces new SHARE demos automatically to its followers. Your SHARE demo was announced there some minutes after you had published it. This account simply uses SHARE's Search&RSS features together with the TwitterFeed.com service. You can simply adopt the same approach to automatically broadcast news items related to your tool specifically. The GROOVE team can for example use the RSS feed URL mentioned on http://is.ieis.tue.nl/staff/pvgorp/share/?page=LookupImage&vdiNameSearch=groove to configure an according TwitterFeed.com account.
I hope you find this template useful. If you have any adaptation or a suggestion for improving this template, please do not hesitate to let me know via the blog comments or via an e-mail.
Pieter Van Gorp